Description
(Serving with Excellence, Discretion, and Kingdom Focus) 1. Manage the Pastor’s Schedule and Appointments Coordinate all meetings, ministry engagements, counselling sessions, and travel itineraries. Ensure optimal use of the Pastor's time and prevent scheduling conflicts. 2. Oversee Communication and Correspondence Draft, send, and manage emails, letters, and messages on behalf of the Pastor. Maintain professionalism and confidentiality in all communications, both internal and external. 3. Prepare for Meetings, Sermons, and Speaking Engagements Assist in organizing sermon outlines, presentation materials, scriptures, and event logistics to ensure the Pastor is fully equipped for ministry responsibilities. 4. Handle Confidential Administrative Tasks Manage sensitive information, member cases, and pastoral records with discretion and integrity, ensuring trust and confidentiality are preserved. 5. Serve as Liaison Between the Pastor and Church Departments Ensure smooth communication between the Pastor and ministry leaders, department heads, and external contacts, relaying instructions and following up on execution. 6. Coordinate Travel, Events, and Engagements Book flights, accommodation, and transport as needed for ministry or personal trips. Assist with logistics for church events involving the Pastor (e.g. conferences, retreats, speaking tours). 7. Manage and Organize Pastoral Files and Documents Maintain a well-organized archive of sermons, pastoral notes, meeting minutes, devotional plans, and correspondence for easy access and future use. 8. Support with Personal Errands and Daily Needs (as required) Provide assistance with tasks that enable the Pastor to focus on spiritual and leadership duties — including reminders, shopping, or appointment bookings. 9. Ensure Prayer and Ministry Requests Are Tracked Help track follow-ups for prayer requests, counselling needs, and pastoral care so that no member or situation falls through the cracks. 10. Represent the Pastor with Grace and Maturity Be a visible extension of the Pastor’s values and heart — demonstrating integrity, kindness, and a service-oriented attitude in all interactions.
Reporting Channel
Created On
July 06, 2025
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